An employee is often entitled to a few days of paid vacation leave to handle family matters when a member of their immediate family passes away.
In most cases, an additional few days of unpaid leave may be provided. The grieving employee must send a formal email requesting bereavement leave to their employers, outlining the circumstances.
Bereavement email sample: 1
Dear [name of the recipient]
I’m writing to let you know that my father passed away today, sadly and unexpectedly. Due to these circumstances, I would like to formally request that you grant me [Mention the number] days of paid leave [Mention the number] days of unpaid leave.
I’m leaving tonight, [Mention the day],[Mention the month] and [Mention the year], and will be gone until [Mention the day], [Mention the date], when I’ll be returning to the office after attending the burial and making all necessary arrangements.
In order to take care of all the family plans, I will need all [Mention the number] days, therefore, I appreciate your thoughtfulness in this regard.
I believe that my work over the last few years speaks for itself when it comes to my willingness to use every available means to adequately catch up when I return. I am sure that such a brief absence won’t have a detrimental impact on my ongoing efforts.
I anticipate being much better able to concentrate on my work when I get back to the workplace on [Mention the day].
Please leave a message if you have any queries or worries regarding this situation. During the day, you can reach me by phone at [Mention the phone number] or by email at [Mention the email address]. I’ll try to respond to all messages as soon as I can. I appreciate you helping me out at this time.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if]
Bereavement email sample: 2
Dear [name of the recipient]
I’m writing to request bereavement leave in writing. [Mention the name], my mother passed away in [Mention the place] last night. Beginning [Mention the day] through [Mention the day], I would like to apply for bereavement leave so that I can go back to my hometown and prepare for funeral services. I won’t need to take any additional paid vacation time.
I’m writing to let you know that [Loved one] has died. I’d like to formally ask for three days of paid vacation time so that I can visit [Mention the name of the city], make funeral arrangements, and spend time with my family.
I would also prefer to use any accrued paid vacation time to spend this time with my family. I hope you can appreciate how dedicated I am to my work at [Mention the name of the company].
During this time, an email will be open for communication. I have informed [[Mention the job position] of my absence for any urgent issues, and she is delighted to assist in my place.
I’d like to publicly ask for three days of paid vacation time so that I can see [loved ones] and spend time with them. And beyond that, I’d love to talk to you about setting something up so I can work remotely from [Mention the city] throughout this period.
I sincerely believe in the work I perform at [Mention the name of the company], and I trust that you recognize how valuable this time is to my family and myself.
We appreciate your understanding in advance. I’m still devoted to my job, and I’ll try my best to finish the tasks at hand before then. While I’m away, [Mention the name] has agreed to handle my regular responsibilities. If you need to get in touch with me while I’m away, you can text me at [Mention the phone number] or send an email at [Mention the email address].com. I sincerely appreciate your patience at this time.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if]
Bereavement email sample: 3
Dear [name of the recipient]
On Tuesday evening, [Mention the name], my mother, died. In [Mention the place], the visitation and funeral services will be held on [Mention the day] and [Mention the day], respectively, the following week. I have four days of paid leave that I can utilize around the time of my mother’s funeral, per the company’s mourning policy.
My immediate boss, [Mention the name], and I spoke, and he gave his approval for the use of additional vacation days. This will provide me the freedom to visit my father and spend as much time as I need with them at this trying time.
I can use today to complete a few last-minute tasks that I need to finish before I go because I have bereavement leave and vacation days available. Tomorrow, [Mention the date], I will begin my absence. I’ll be back at work on [Mention the date].
Recognize that I find it difficult to take time off from work when we are in the middle of a project, but unfortunately [describe the situation], I must request [number of time off] under the company’s bereavement leave policy.
Please let me know if you find this to be adequate. If you agree with this request, I can be reached by phone and email for [a reasonable period of time, such as five days] to help our team manage my absence in any manner I can.
I wanted to make sure that things could continue to function normally while I am away because I am aware of how busy the workplace has been lately. My workload will be covered by [Mention the name] and [Mention the name] during the course of the upcoming week, so none of our clients will be harmed by my absence.
Please get in touch with me by phone at [Mention the phone number] or email at [Mention the email address] if you have any questions.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if]
Bereavement email sample: 4
Dear [name of the recipient]
Regrettably, I must ask for urgent and ongoing emergency bereavement leave for the next [Mention the name] days. Because emergencies are unpredictable and difficult to plan for in advance, I wouldn’t make demands with a such little warning under normal circumstances, but as you are aware.
I just learned that my mother, who has been residing in a nursing facility for the past [Mention the number] years, passed away in her sleep last night. Although plans have been made, a family member must be available to supervise them because her death was unexpected. I’m in charge of it because I’m her only child.
I’m writing to introduce you to [identify the deceased person, specify your relationship to them, and provide any further relevant details]. In order to take [amount of time off] for grief, please. I’m here to ask for a three-day bereavement leave. I am aware of how busy the company is right now, but I am unable to avoid this circumstance.
According to our customs, my family holds a number of funeral rites, and I am unable to miss them. This should be acceptable in accordance with business policy, but before confirming your permission, kindly let me know if there are any issues or if I need to take any other action.
I want to hold the funeral service on [Mention the day], with the family gathering on [Mention the day] to grieve. If you give me my leave right away, I’ll have the rest of the day to notify people and tomorrow to make any last-minute preparations for the service.
I plan to return at the start of the following work week, but if circumstances change, I accept responsibility for informing human resources of the need to extend my absence using personal time off. I appreciate your sensitivity at this trying time.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if]
Bereavement email sample: 5
Dear [name of the recipient]
You are probably already aware that my [Mention the name] passed away yesterday. The [Mention the number] years that she has lived with my family has had an unfathomable effect on everyone in the home. We will fly my mother’s body back to [Mention the place] to be buried alongside my father per her desire.
This fax is being sent in order to formally request a leave of absence for bereavement. In addition to the three days of paid leave my employer permits, I also wish to take an additional three days off without pay.
I’ll need this time to fly out and get ready for the funeral, which is probably going to be on [Mention the day]. I’ll be back next [Mention the day] and at work the following [Mention the day].
Mark was devoted to his family and the church, and he was attentive and giving. I knew I could depend on Mark whenever I needed assistance with a particular occasion. I’ve also seen that you have some of Mark’s best traits because you go above and beyond to assist others. [Mention the name], and you may have already spoken.
In my absence, she has consented to take up the [Mention the name] project. My assistant is more than capable of handling any problems until my return, but my other unfinished jobs can actually wait until I return.
I won’t be able to report to work from that date until [Mention the date]. I beg your permission to take the aforementioned amount of time off for bereavement.
I wish to express my gratitude to everyone for their assistance. My assistant has all of my contact details if you need to get in touch with me. Please approve my request for the specified date, and if anything arises while I’m away, you can reach me at [Mention the phone number].
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if]
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