Arguably the most popular document management platform right now, when it comes to professional space is SharePoint. SharePoint’s extreme focus on ticking the boxes, as per the client’s requirements has contributed heavily to it being one of the most popular document management tools.
Year Founded: 2001
Headquarters: Redmond, Washington, United States
Microsoft SharePoint is a great collaborative tool when it concerns document management. One can use SharePoint for purposes like sharing documents over a cloud basis and using it as a collaborative website, document, and calendar.
With SharePoint, one can also create something like a Content Management System and Business Intelligence Platform. SharePoint is also a very flexible platform, used to suit the user’s needs to the utmost.
However, not all is great about it. SharePoint is a little complex for first-time users and setting it up, requires services at times which might be a pinch to the pocket.
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Even though a rarity, it might be that some users are rendered dissatisfied with SharePoint’s overall experience and are looking for an alternative. Well, here are some great SharePoint alternatives one can opt for!
Year Founded: 2017
Headquarters: San Diego, California, United States
A very powerful productivity tool, ClickUp is a great SharePoint alternative. It is feature rich and is packed with customizations, which helps us to manage and oversee projects, no matter what they concern.
With ClickUp, we can create collaborative documents, which when integrated into a workflow, make it seamless and easy to communicate, rendering it a brilliant SharePoint alternative. It allows us to work simultaneously with editing docs and sharing them via a unique URL.
Year Founded: 2017
Headquarters: New York City, United States
Arguably one of the best SharePoint alternatives, Glasscubes is another document management tool. It has the same capabilities as SharePoint does, for example, document management and intranets.
However, what segregates it from SharePoint is its simplicity. One can easily understand Glasscubes even if he/she is a first-time user.
It saves time as a tutorial is not needed for clients to get them going. Moreover, it also offers features like document sharing and storing them over cloud.
Year Founded: 2006
Headquarters: London, United Kingdom
A strong alternative to SharePoint, Huddle’s biggest advantage is the fact that it allows users to edit documents without downloading or uploading them. Huddle also has a great user-friendly interface, enhancing the experience.
Another great feature of Huddle is the fact that one can keep a track of the documents worked on and how they have been worked on. Huddle has a slight edge as it can offer usability as per the size of the organization, as it offers plans for both large and small companies.
Year Founded: 2004
Headquarters: Sydney, Australia
Productivity workhouse, Confluence is another amazing SharePoint alternative. With Confluence one can edit documents and also use features like adding comments and syncing comments with shared devices.
It also supports mobile platforms. Confluence can be used for team collaborations as well, by providing users with workspaces, shared calendars, and workflow management. Confluence also comes with different plans as per the client’s requirements, giving it a solid edge over SharePoint.
Year Founded: 2015
Headquarters: Campbell, California, United States
Samepage is a collaboration software focussed mainly on project management. What makes it a great SharePoint alternative is that its services are quite at par with that of Dropbox.
Moreover, unlike SharePoint, Samepage’s UI is very simple. It is user-friendly and assistive. It also comes with an API, enhancing feature sets like custom functionality, activity tracking, action item tracking, configurable notifications, and automated scheduling.
Its pricing policy is quite great too, making it a tough competition for SharePoint.
Year Founded: 2005
Headquarters: Redwood City, California, United States
A cloud CMS, Box is another amazing alternative to SharePoint. With Box, one can perform functionalities like collaborating for group editing of documents and approval of workflows.
Box also has various integrations with other softwares rendering its collaboration feature quite extraordinary. With Box, document editing is absolutely a seamless task to perform.
Its pricing policy being attractive enough and it being user friendly, definitely gives it an edge over SharePoint.
Year Founded: 2000
Headquarters: New York, United States
A great alternative to SharePoint, Nuexo is one of the best document management tools one could have asked for. Nuexo is an Enterprise Content Management system designed uniquely for handling content that is large and requires quite some detailing.
It is a great document management tool as using Nuexo, one can create links for documents and make them accessible to people required.
With that link, one can edit documents, add comments, and sync them as per their requirement making Nuexo one of the best SharePoint alternatives.
Year Founded: 2004
Headquarters: Diamond Bar, California, United States
Liferay is an open-source company, that provides services for both intranet and extranet. Liferay provides, not only a great paid software for its users but also provides free documentation.
This Java-based software also provides a toolset for the development of websites and customizable portals. With Liferay, one can edit documents and also allow others to edit them, with the help of a unique URL.
Liferay’s features, which come with it in the free package, give it a great edge over SharePoint.
Year Founded: 2008
Headquarters: Vancouver, British Columbia, Canada
One of the oldest document management software, Jostle is a tough competitor for SharePoint. Jostle’s main motive has been creating order out of chaos. With Jostle, one can stay updated regarding company news and also, store files in their library.
Jostle also features an employee directory and a searchable library of documents. It also offers provisions to add on features like customization options, task management, and organizational charts, making it a great alternative to SharePoint.
Year Founded: 2006
Headquarters: Mountain View, California, United States
Again, with Microsoft being at the helm of SharePoint, its alternatives’ list will never be complete without Google’s integration in it. Enter Google Workspace. Arguably the best SharePoint alternative, Google Workspace includes many collaboration and content management tools.
With Workspace, we can get access to features like G-Drive, Outlook, Calendar, and much more. Workspace’s reliability and pricing, give it a major edge over SharePoint, rendering it one of the best SharePoint alternatives.
Based on their feature sets, Google Workspace and Huddle are the closest when it comes to battling SharePoint out.
All the above-mentioned apps have their free versions. None of them though are completely free. However, keeping in mind what they offer in their free versions, Nuexo and Google Workspace easily top the list.
Of all the above-mentioned software, Confluence is the most attractive alternative to SharePoint. In addition to document management, it also performs project management operations. However, security is something SharePoint is superior to. Therefore, SharePoint is a better choice.
Yes. One needs an account to use SharePoint.
SharePoint’s developers have always wanted to prioritize their clients. Therefore, they have tried their best to incorporate all essential features in SharePoint’s free-to-use plan. However, owing to the platform charges, SharePoint is chargeable after a 30-day trial period.
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