Scheduling an Interview Email: 9 Templates

Successfully running a company or an organization requires you to hireable employees, and sometimes, certain candidates apply voluntarily for certain suitable positions, leaving a job application.

In such a case, you go through it, and if you like, you schedule an interview with the employee. If you are thinking of composing such an interview email, then looking at this sample email template will be of great help to you as referring to it, you will be able to write yours conveniently.

Email Template: 1

Scheduling an Interview Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Sub: Scheduling an Interview Email

Dear applicant,

We are happy to say that the documents and credentials you have sent to our company were very satisfying for our senior authorities. Therefore we first thank you to apply for the position of (mention the details) in the department of (mention the name of the department) in our organization.

Then we want you to know that your interview has been scheduled for the day of ( mention the date of the interview). The time for this program will be ( mention the time of the interview). The previously mentioned interview will occur at our company office situated in ( mention the detailed location). You are requested to be present 10 minutes before the scheduled time.

We also request you to bring all your original documents, Mark sheets and skill certificate along with the photocopies and of course your complete resume. You are also requested to carry your photo I’d proof such as (mention the details) with you.

We hope you will attend this interview program as per the norms of our institution.

We wish you success in this event. All the best for your future.

   Thank you very much,

  Regards,

 [Name of the sender],

 [Designation of the sender],

[Organization name]

Email Template: 2

Scheduling an Interview Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Sub: Scheduling an Interview Email

Dear applicant,

This is to let you know that your documents and application letter that you sent on [date] have been selected by the higher authority of [company name]. [Company name] is indeed very happy with your profile and invited you to come for an interview for the position of [position]. 

We are really grateful that you have selected our esteemed company for applying for the position of [position]. 

We verified the profile on the same day and found that you are a suitable candidate for the position of [position]. We are really happy to find that you have worked in different organizations in the position of [position] for the last [time span] years. 

As per the information you have stated in the resume, you are a graduate /postgraduate from [university name], and you have distinction, which is indeed highly appreciated. 

We found your profile meets the requirements for the position of [position] in our company. Henceforth, you have been selected for the interview.

There are certain things you must follow while coming for the interview. You must actually abide by the terms and conditions of the company. 

Firstly, you must come in formal wear, and secondly, you must reach on before the scheduled time of the interview. The interview timings for you will be between [interview timings]. You must bring a copy of the documents while coming for the interview. 

The venue of the interview will be [venue details]. We are there to guide you in every respect. If you really need any help, then you can surely call us at [contact number] or send an email at [email id].

You are expected to bring copies of the documents for the interview. The documents are related to your mark sheets, address proof, and social security number. 

Wish you Best of Luck 

With Thanks and Regards

From

[Your name]

Email Template: 3

Scheduling an Interview Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Sub: Scheduling an Interview Email

Dear applicant,

You would be happy to know that you have been shortlisted for the interview for the position of [position] which is scheduled to be held on [time of interview]. 

We are thankful that you have applied for the position in [position] and we are highly confident that you will be absolutely for this respective position. 

We have come to know through your application that you have verified the vacancy for the position of [position] on [jobsite] 

You also had a conversation with the head of the HR team that you are very much interested for the position of [position] in our company.

You have informed that you are qualified and experienced to deliver your duties as a [mention role] in [company]. 

We have also checked your profile that you have sent with the application on [date] and found that you have done your graduation/post-graduation from [university name]. 

You had also discussed over the phone and also mentioned in the resume about your experience in different organizations in the position of [position].

As your application has been considered for the interview, you are requested to report at [venue details] at [time] for the interview. It will be better if you reach half an hour before the interview and that will be for your convenience. 

Make sure that you are carrying the necessary documents for the interview, and these are your copies of mark sheets, experience letters, and address proof. You must fulfill the criteria of US citizenship.

You are free to contact us any time of the day between [ working timings] for any doubts or query related to the interview. We will be more than happy to assist you.

We are hopeful that you will surely get through the interview.

Wish you all the best!

Thanks and Regards

From 

[Your name]

Email Template: 4

Scheduling an Interview Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Sub: Scheduling an Interview Email

Dear applicant,

We are extremely happy to inform you that your profile has been selected for the position of [position] in the department of [department] in [company name]. You will be able to work in this department once you are selected through the interview.

We have seen your application on [date] that you have sent through your email id which is [candidate’s email id]. You have attached the resume along with the application letter.

We are grateful for the interest that you had shown in working in our organization.

We are looking for face-to-face interaction with you. Be agreed that we had a telephonic interview on [date], and you informed us that you are a highly qualified and experienced candidate. 

We have also confirmed that through your resume that you sent with the application letter.

We have found that your last company was [name of company]. You have mentioned that you have worked for nearly [time span] years in the same department but in different companies.

We are happy to know that you are a graduate of [university name] with a percentage of [percent] percent.

You would be pleased to know that you have been shortlisted, and so you have been invited for the interview on [interview date] at [venue details]. You are expected to report before the scheduled time of interview. 

I would also like to let you know that you are expected to bring all the necessary documents related to your qualification and experience certificates. In any case, you are stuck up in finding the venue of our office on the day of the interview; do call us at [contact number]. You can also clarify the doubts related to the interview. We will be more than happy to assist you. 

We wish you success for the interview!

Thanks and Regards

From

[Your name]

[Designation]

[Date]

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Letter Template: 1

Interview Schedule Email to Candidate

To: [email protected]

Subject line: information to attend the interview at VLCC Pvt. Ltd.

Dear Lopez,

Greetings of the day,

Thank you for applying to VLCC Pvt. Ltd. For area sales manager Vacancy.

we are delighted to inform you that your application for the area sales manager job position stood out to us and after the screening, the committee decided to invite you for an interview at our office place.

For the same, you will report with our human resource department manager, Mr. Wooldridge, and three of his team members. The interview will be for 45 minutes duration. You’ll have the opportunity to discuss the job’s responsibilities and learn more about the working environment and culture of our company.

We are planning to schedule all the interviews for the same position in the 2^nd week of the month. Please confirm for us which slot time you would prefer for your interview at our office place.

• Tuesday, 9:30 a.m.
• Friday, 11:30 a.m.
• Saturday, 4:30 p.m.

If you are not available during the mentioned weak days or time slots, please feel free to communicate.

Further, this is to inform you that you need to report before 30 minutes of the scheduled interview and bring attested photocopies of your educational and professional documents and need to submit them to the Human resource manager’s desk.

In case of any query. Please let us know.

All the best

Sincerely

Human resource manager

VLCC Pvt. Ltd. 

36/72 canal road, downtown street, Barlow town.

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Letter Template: 2

Interview Schedule Email to Candidate

To- xyz@*****.***

Subject: Invitation letter for a scheduled interview 

Dear Anderson,

On behalf of our company, I would like to appreciate that you applied for the position of a Software developer with TechStacks in Florida. Our institution wants to schedule an interview on March 31^st, 2020 at (**.**) am with you for the above-mentioned role. 

The following contact details make it easy for any query regarding position or institution.

Contact number: 98765432

Institutional mail id: [email protected]

With best wishes

Sincerely,

Human Resource Team

TechStacks

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Letter Template: 3

Interview Schedule Email to Candidate

To: [email protected]

Subject: Invitation letter for Schedule an Interview

Dear Samantha,

Greetings of the day,

Thank you for applying for the animator position at Kraft’s online mode. Our recruitment and selection committee has looked over your application and has shown their interest to invite you to interview Thomas, our creator animator as soon as possible.

Please do visit the page on our company website. And Click on Careers in the top right corner of the web page to schedule an interview in the upcoming weeks. You will be asked for creating a new account with a login Id and password. for this purpose, we have provided you with userid – XXXXXX and password *******.

Then You will be taken to the next page named scheduling, where you can choose and freeze an interview time slot. so we can endorse your interview schedule as soon as possible within the week.

If you face any problems in scheduling interviews or web page issues, please contact me and email me at [email protected].

Best,

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Letter Template: 4

Interview Schedule Email to Candidate

To- [email protected]

Hello, Rebecca,

Thank you for submitting your application for the (job name)  at (company name with complete address). our screening committee is impressed by your qualifications and background and proposed your name for the current job opening in our company. They believe that you are a suitable candidate for this position.

Therefore, we would like to invite you for an interview scheduled on (write a particular date) at (mention time) at our office at (address of the office).  we have attached a few screenshots for the directions.

You are supposed to meet (name of the director) director on that day. Hence, you are requested to bring three copies of your updated resume and portfolio. 

Please inform us about your arability for the scheduled interview by evening. Moreover, you can contact me at ( contact number or mail id )for more details during office hours.

Our team is looking forward to meeting you!

 Thanks 

Sincerely

Anna Mary

Manager- Human Resource

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Letter Template: 5

Interview Schedule Email to Candidate

To: [email protected]

Subject line: an invitation to interview for the position of project assistant. 

Hello Jinny,

This side Maxwell. I am the chief director of economic and political weekly journals. Yesterday I went through your article uploaded on LinkedIn and I am impressed by your word selection and presentation.  I really got inspired by your article and present insight.

I would love to have words about other articles and experiences you have earned in your company over a coffee at nearby CCD.

I would love to share my upcoming projects for research and article publications. In my company, we have an opening for the chief editor.  If you will be comfortable accepting my job offer then please visit my office and have discussed the office formality. 

I can imagine your busy schedule but asking you to spare a few minutes to have a look at my proposal. I am available for the whole weekdays after 3.30 pm. Please let me know at your convenience. 

Here, I am dropping my phone number with my postal address and expecting a further discussion on what we can have together.

My phone number and address are 

324568990 

213, west town street,

New York.

Thanking you

Sincerely,

 Maxwell

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