Rsvp Confirmation Email Template: 5+ Examples [Free]

When you receive an invitation email, it is good to email etiquette to respond promptly. Our sample RSVP email responses will help you respond well.

R.S.V.P. is a French expression (“répondez, s’il vous plaît ”) which is interpreted “please reply”. This means the email sender expects you to either accept or decline the invitation. When you reply promptly, you help the sender plan well and also show self-respect. In this, we have compiled some sample RSVP email responses for accepting or declining invitations.

RSVP confirmation email template: 1

Hi [mention the name],

The next [mention the company] [mention the weekly/mention the monthly/mention the annual] [mention the conference/mention the webinar] will take place on [mention the date].

With a great list of speakers covering a range of [mention the subject]-related topics, we’re sure that this event will be our most rewarding yet.

There will be presentations that you won’t want to miss from:

Speaker 1- [mention the name]

Speaker 2- [mention the name]

Speaker 3- [mention the name]

For more information, including a full schedule, visit the dedicated [mention the conference/mention the webinar] website here [mention the link].

Don’t forget to confirm your attendance in advance in order to receive your [mention the event pass/mention the link to video stream]:


Best wishes,

The [mention the company] team.

RSVP confirmation email template: 2

Dear [mention the name],

As a valued [mention the customer/mention the team member], you are hereby cordially invited to celebrate the [mention the name of the ceremony] awards with us at [mention the location] on [mention the date].

You can expect a great evening with [mention the activity] and [mention the food/mention the drink] besides the awards ceremony itself, so it promises to be an exciting event!

There will be awards for multiple categories in the field of [mention the subject], including:

Awards category 1- [mention the name]

Awards category 2- [mention the name]

Awards category 3- [mention the name]

For more details about the event, including a full list of nominees and categories, visit the event’s website [mention the link].

We hope to see you there! All you need to do is RSVP by clicking on the button below:

[Confirm your attendance]

Kind regards,

[mention the Name] from [mention the company]

RSVP confirmation email template: 3

Hey [mention the name],

The [mention the company] team has been busy planning our [mention the quarterly/mention the bi-annual/mention the annual] team-building with the hope of making this event our most successful so far!

On [mention the date] at [mention the time] all [mention the department] staff are invited to leave their work for [mention the period] to get to know each other better whilst taking part in some fun activities, such as:

Activity 1- [mention the name]

Activity 2- [mention the name]

Activity 3- [mention the name]

There will be no formal dress code for the day, so feel free to wear casual clothes for a more comfortable [mention the morning/mention the afternoon/mention the day]. If you have any questions, don’t hesitate to get in touch with us.

We look forward to seeing you there! Just RSVP [mention the link] beforehand so we can accommodate the correct number of attendees.

Best, [mention the company] HR staff.

RSVP confirmation email template: 4

Dear [mention the name],

Thank you very much for your email. I would be very glad to attend the [mention the name] Annual [mention the name]and speak at the special sessions. My photograph and signature are attached to this email as you requested.

Please let me know if you need any other information from me. I definitely look forward to attending [mention the name] this year.


[mention the name]

RSVP confirmation email template: 5

Dear [mention the name],

Thank you so much for your kind invitation to speak at the inaugural Researchers’ Conference from [mention the date] to [mention the date]. I would be delighted to speak on the topic “[mention the name of the project or research paper]”

I have immediately reserved those dates on my calendar. I understand that the event will begin by [mention the time] noon but I’m required to arrive by [mention the time]. Please send me detailed information on the venue of the conference.

Again, thank you for inviting me. I look forward to receiving more detail on the venue of the conference.


[mention the name]

RSVP confirmation email template: 5

Dear [mention the name],

Thank you so much for your invitation to speak at this month’s Business Mentors’ class at [mention the name]. I am very impressed by the achievements of your team members as well as the participants of the Business Mentors’ Sessions. As such, I really value your choice of me to speak at this highly revered event.

Unfortunately, I will be in Colorado for the next three weeks to attend the Global Entrepreneurship Summit. I hope you will find another speaker for my session.

Once again, thank you for the invitation.

All the best,

[mention the name]

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