All polite reminder emails should be concise, kind, and to the point. You want to be polite enough to encourage people to act but not so passive that your message is ignored. The best email reminders contain five key components. There will be times when you make an agreement with someone, only for that person to forget about it.
Politely Remind Someone By E-mail:
Polite Reminder Email Sample: 1
Dear [name of the recipient]
Your [mention the product or service name] [mention the name of the model], registration number [mention the registration no.] is due for an annual service, according to our records. Having your car serviced regularly, by the recommendations of the scheduled maintenance chart in the owner’s manual, is critical to maintaining maximum warranty protection and protecting the value of your car.
Your vehicle results from [mention the make]’s use of proven engineering, extensive testing, and a never-ending pursuit of superior reliability, safety, and performance. The workshop and [mention the name of the station] station at [mention the dealership] are fully equipped with the most recent specialist [mention the make] tools and diagnostic equipment. Our factory-trained [mention the name of the technicians or any post of the technicians] technicians only use genuine parts, which come with a [mention the total number of years] years unlimited mileage warranty.
As a result, by having your car serviced with us, you can have peace of mind knowing that your vehicle is in the best possible hands.
To schedule your car’s service, please call our Aftersales department at [mention the contact number of the sender] during [mention the business hours to contact the sender], or you can also email us at [mention the email id of the sender]. Don’t accept anything less.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Polite Reminder Email Sample: 2
Dear [name of the recipient]
Respectfully, it is stated that an amount of [mention the number of due fees of the student in number or alphabets], tuition fee for [mention the due date or month] up to [mention the last dude date or months] (mention the Date), is pending against your son or daughter, [mention the name of the son or daughter of the recipient]’s college or school fee. We respectfully request that you make the payment as soon as possible so that [mention the name of the son or daughter of the recipient] can continue his studies at our prestigious institute.
To avoid any inconvenience, we ask that you deposit the [mention the total number of months] month school fee as soon as possible. We have not disturbed your son or daughter [mention the name of the son or daughter of the sender] until today due to a lack of fees, and we do not intend to do so in the future. However, if you make a no-fee deposit, your son or daughter may be unable to attend classes after [mention the month] [mention the date].
For your convenience, school fee slips are attached to this letter. We wish your son the best academic results and blessed life.
During the meeting, it was agreed that we would notify each parent a week before the scheduled date of the exam. As we mentioned earlier, the total amount owed is [mention the total amount in the amount or alphabet]. For your payment, please contact the accounting office at [mention the contact number of the accounting officer] or visit them during office hours from [mention the visiting date or time]. Thank you very much!
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Polite Reminder Email Sample: 3
Dear [name of the recipient]
I hope everything is going well for you. Your daughter or son [mention the name of the daughter or son of the recipient] is a [mention the grade of the son or daughter of the recipient] grade student at our school who is well-liked by her teachers. We’d like to draw your attention to your daughter’s remaining fee for the month of [mention the month or date]. This week, you are required to deposit the [mention the months or date] fee. This is to keep your child comfortable.
You must pay a [mention the percent]% late fee if you submit the fee after the due date. As a result, we respectfully request that you submit the fee by the deadline. If you do not pay the fee by the deadline, your child will be unable to attend school.
She is only permitted to attend class this week. If you do not deposit it, we will be forced to deny her access to the classroom. A school fee voucher is attached to this message. If you are unable to pay it in full, there is an installment option available to you.
You can also pay the fees in installments, which have been added for your convenience. You can also pay for it online. In the event of a further delay, we will not provide a discount, and your child will be penalized. Please allow until the [mention the date] of this month.
If you have already paid the fee, disregard this message. We work hard to ensure that your child has a bright future. If you require any additional information, please visit the administration office. Thank you very much.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Polite Reminder Email Sample: 4
Dear [name of the recipient]
Thank you for using our [mention the name of the product or service] over the last [year] – we appreciate having you as a customer. We thought we’d check in because your [mention the contract or subscription or plan] is about to expire in [mention the date or number of days] days.
If you want to keep using [mention the name of the sender’s features or platform or products] and keep all of your data and preferences, you can easily renew by going to this page.
However, it is not too late! By renewing from this link, you can gain immediate access to your saved data and preferences. If you renew within the next [mention the total number of days] days, you’ll also be eligible for our one-time [mention the total percentage]% return customer discount.
Suppose you want to keep using our [mention the name of the product or service], [I’d be happy to set you up with an account that suits your needs, or you can easily purchase a plan right from this page]. Our plans start at [mention the date or number of days] and include a [mention vast array of features and services or full platform].
We wanted to remind you that you selected automatic renewal. When your contract expires on [mention the M/D/Y], you will be charged the annual amount of your plan using your saved credit card information.
There is no need for you to take any further action if you still want to use our [mention the name of the product/service].
If you have any questions, please contact our support team at [mention the website or online portal] or [mention the contact number]. You can also reach us via live chat directly from our website.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Polite Reminder Email Sample: 5
Dear [name of the recipient]
Thank you for entrusting me with your commission once more. I’m looking forward to developing a product that meets all of the specifications we discussed on our last call.
I’m contacting you because I haven’t received your deposit by the deadline we agreed upon, and I cannot proceed with the project until I do. Because I own a small business, I rely on my customers to pay in advance for me to cover the cost of materials.
The Editorial team is preparing for the Q4 Content Planning meeting, which will take place this [mention the day], [mention the date] at [mention the time]. We’re looking forward to hearing your suggestions for combining our Marketing and Editorial efforts for the annual holiday campaign.
To ensure a smooth transition, I’m asking that everyone involved submit their presentation slides by [mention the day] and [mention the date] at [mention the time]. Please contact me if you have any questions. Please let me know when I can expect the payment so that I can notify the team. We will have to deactivate your account if we do not receive a payment within the next [mention the number of days] days.
Please let me know when you can send me your deposit. If you have any questions or concerns, please do not hesitate to contact me by calling me at [mention the contact number of the sender], or you can also email me at [mention the email id of the sender]. If alternative payment plans are required, I would be happy to discuss them.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
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