While it is professional to show up for your scheduled meetings and appointments, there are times when you may need to postpone or cancel them. When you cannot attend a meeting, taking the time to send a formal note to let people know will help you keep good ties with your coworkers, managers, and customers.
Most Used Meeting Cancellation Email Sample:
Meeting Cancellation Email Sample: 1
Dear [name of the recipient]
I’m writing to let you know that I’m feeling under the weather today and won’t be able to make it to our (Mention the time) social media marketing meeting. I am sorry for any inconvenience a last-minute cancellation of our meeting may have caused. I am aware of how short notice this is. I’d be happy to reschedule so that we can talk about this quarter’s campaign metrics if you’re available later this week. On (day) and (day) between (time) and (time), I have some free time. If either of those dates works for you, kindly let me know.
I had to leave town for the remainder of the day due to a family emergency. If you would want to review things without me, I have attached the PowerPoint I prepared to present to you during our meeting. Please let me know if you have any questions about this presentation.
Could you change the date and time? (Mention the days) of next week are my free days. I’ll provide a link to my web calendar so you can view the available hours. I’m sorry I didn’t see this scheduling problem before, and I hope this won’t cause you too much trouble. I appreciate your understanding in advance, and I look forward to seeing you next week to talk about the leadership goals for this quarter.
I am sorry for any inconvenience this may have caused, and I look forward to speaking with you again when I return to work tomorrow.
Regards,
[Name or company of the sender]
[Siganture or logo of the sender, if any]
Meeting Cancellation Email Sample: 2
Dear [name of the recipient]
I’m sorry to inform you that I will not be able to attend our meeting about how our firms will work together in the future on(Mention the date/month/year) (Mention the time). I’ve been informed by my assistant that I must travel to (location) for work and that it cannot be postponed. I truly regret any problems caused as well as the short notice. I can vouch for the fact that I responded to you as soon as I was informed of the change in plans.
I appreciate your patience and look forward to seeing you when I return; perhaps we can reschedule for the week of the (Mention the time). For instance, we may schedule our appointment for the (Mention the date) of this week. I politely request that you acknowledge receipt of my email and recommend a new time for our meeting that works for you.
This meeting was scheduled for this (Mention the date and time). I was in a car accident (numbers) days ago at approximately midnight, and I’m now being treated at (Mention the hospital name) for a dislocated knee and tibia and fibula fractures. I kindly ask that you reschedule the appointment for the (Mention the date) of the following month at (time). I will stay in touch with you to let you know if there are any updates since I am unsure of how long I will be admitted.
Unfortunately, I cannot recommend a different time slot at this moment because I am unsure of the situation. As soon as I have more information, I’ll contact you. Do not hesitate to email me at this address if you require any information from me. I really appreciate your patience and apologize for any inconvenience this may have caused.
Regards,
[Name or company of the sender]
[Siganture or logo of the sender, if any]
Meeting Cancellation Email Sample: 3
Dear [name of the recipient]
I’m sorry to say that we will have to postpone our current meeting to a later time. Although I was eager to speak with you in person, it will sadly not be possible on [insert meeting date]. I must be out of town due to [Insert reason for canceling the meeting]. I hope we can schedule a new meeting for [insert date]. If this time works with your schedule, just let me know. If not, I’ll be pleased to talk about a time that works better for you. If it’s more convenient for you, call or email me.
As you undoubtedly already know, the recent earthquake in Indonesia significantly damaged our property, so I must stay on-site for the next (number) of weeks to supervise the cleanup efforts. I regret the sudden change in our plans, but it was inevitable. I appreciate your acceptance of the circumstance in advance, and I hope we can continue our meeting whenever I return. I’m leaving early on (Mention the date) and plan to return on (Mention the date). Is it possible for us to meet on (Mention the date/month/year)? If any of these dates work for you, or if you would rather not, kindly let me know by phone or email.
My client ID is (customer id). According to the agreement, there is no penalty if I discontinue my service within the required (Mention the numbers) day notice period. I have made the last payment, and I have included a copy of my contract. Your services were excellent, and I eagerly anticipate renewing our agreement at my next site. Please confirm the cancellation of my contract. I very much regret having to cancel our meeting at such short notice, and I sincerely hope that we will be able to get together and continue the conversation at a later time.
Regards,
[Name or company of the sender]
[Siganture or logo of the sender, if any]
Meeting Cancellation Email Sample: 4
Dear [name of the recipient]
Sir, I am writing to express my regret for canceling our meeting yesterday (Date). I apologize sincerely for canceling it at the last minute because I was unaware of the impending tragedy. (display the real issue and circumstance.) But I’ve scheduled a meeting for the following day at (Time). We appreciate your thoughtfulness.
This message is to let you know that the meeting we intended to have with you has been canceled for several reasons, including the fact that the company will be meeting with (business name) at the time we were supposed to meet. (display the real issue and circumstance.) And that meeting is crucial because they will discuss a deal with us that will likely be approved by them and be quite beneficial for us. I am sorry for the trouble the meeting cancellation will cause you. The fact is that the firm will benefit greatly if that deal is approved, and we are all here to improve the situation as a whole.
I’m writing to let you know that the meeting scheduled for (Mention the date/month/year) at (Mention the time) at the (Mention the name)’s main auditorium has been postponed. The main auditorium repair and maintenance work hasn’t been finished, which is why the conference has been postponed. On the other hand, I want to let you know that the meeting has been moved to (Mention the date/month/year), in the main auditorium. We apologize for the meeting’s cancellation and the new date. For your comfort, we want the auditorium to be in good shape.
We appreciate your understanding of the circumstances and sincerely regret any inconveniences we may have caused you. Please join us at the meeting on the revised date, we hope.
Regards,
[Name or company of the sender]
[Siganture or logo of the sender, if any]
Meeting Cancellation Email Sample: 5
Dear [name of the recipient]
The [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], subject to [background check, drug screening, etc.], is proudly offered to you by [Company name]. You will be accountable for [short description of job tasks and expectations] in your capacity as the [job title]. At [workplace location], you will immediately report to [manager/supervisor name and title]. The working hours are from [daytime hours, weekday hours].
For this position, the beginning pay is [dollar amount] per [hour, year, etc.]. Starting on [day of first pay period], payments are made [weekly, bimonthly, monthly, etc.] via [direct deposit, cheque, etc.]. You will also be qualified to receive [describe the potential for further remuneration]. A full range of benefits is provided by [Company name], including [medical insurance, a 401(k), paid time off, etc.].
For this position, the beginning pay is [dollar amount] per [hour, year, etc.]. Starting on [day of first pay period], payments are made [weekly, bimonthly, monthly, etc.] via [direct deposit, cheque, etc.]. You will also be qualified to receive [describe the potential for further remuneration]. A full range of benefits is provided by [Company name], including [medical insurance, a 401(k), paid time off, etc.].
Your employment with [Company Name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definitive period of time.
As an employee of [Company Name], you are also eligible for our benefits program, which includes [medical insurance, 401(k), vacation time, etc.], and other benefits which will be described in more detail in the [employee handbook, orientation package, etc.].Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
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