A gentle reminder email could be exactly what you need. When used correctly, they can be a polite, persuasive, and professional way of effectively communicating a point.
Gentle Reminder Email Samples For Every Situation:
Gentle Reminder Email Example: 1
Dear [name of the recipient]
Thank you for using our [mention the name of the product or service] over the last [year] – we appreciate having you as a customer. We wanted to check in because you’re [mention the contract, subscription, or plan] is about to expire in [mention the date or number of days] days.
If you want to maintain using [mention the name of the sender’s features, platform, or products] and maintain all of your information and preferences, you can conveniently renew by going to this page.
However, it’s not too late! By renewing through this link, you will have instant access to your collected data and preferences.
Suppose you want to continue using our [mentioned product or service], [I’d be happy to set you up with an account that meets your needs, or you can easily purchase a plan right from this page]. Our plans begin at [mention the date or number of days] and include a [mention a wide range of features and services or the entire platform].
We’d like to remind you that you chose automatic renewal. When your contract expires on [mention the Month Day or Year], the annual amount of your plan will be charged to your saved credit card.
If you still want to use our [mention the name of the product or service], there is no need for you to take any further action.
Please contact us and support us at [mention the website or online portal] or [mention the contact number] if you have any questions. You can also contact us via live chat on our website.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Gentle Reminder Email Example: 2
Dear [name of the recipient]
Thank you for again entrusting me with your commission. I’m excited to create a product that meets all of the requirements we discussed on our last call.
I’m contacting you because I haven’t received your deposit by the agreed-upon deadline, and I won’t be able to move forward with the project until I do. As a small business owner, I rely on my customers to pay in advance to cover the cost of materials.
The Editorial team is preparing for the Q4 Content Planning meeting, which will be held on [mention the day], [mention the date], and [mention the time] this [mention the day]. We’d love to hear your ideas for combining our Marketing and Editorial efforts for the annual holiday campaign.
I’m asking that everybody involved complete their [mention the name of the presentation] presentations by [mention the day] and [mention the date] at [mention the time] to ensure a smooth transition. If you have any questions, please contact me. Please let me know when the payment is due so that I can notify the team. If we do not take payment within the next [mention the number of days], we will be forced to deactivate your account.
Please inform me when you will be able to send me your deposit. If you have any questions or concerns, please do not hesitate to contact me by phone at [mention the sender’s phone number] or by email at [mention the sender’s email address or mention the email id of the company]. I would be happy to discuss alternative payment plans if they are required.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Gentle Reminder Email Example: 3
Dear [name of the recipient]
According to our records, you are [mention the name of the product or service that the sender is providing to the recipient] [mention the name of the model], registration number [mention the registration no. of the product or service that the sender is providing to the recipient] is due for just a yearly service. Having your [mention the name of the product or service that the sender is providing to the recipient] regularly, by the recommendations of the owner’s manual’s scheduled maintenance chart, is critical to retaining maximum warranty protection and protecting the value of your car.
Your vehicle results from [mention the manufacturer’s] use of proven engineering, extensive testing, and an unending pursuit of superior reliability, safety, and performance. The workshop and [mention the station] station at [mention the dealership] are properly stocked with the most up-to-date specialist [mention the name of the product or service that the sender is providing to the recipient], tools, and diagnostic equipment. Our factory-trained [mention the technician’s name or any position] technicians only use genuine parts, which come with a [mention the total number of years] years unlimited mileage warranty.
As a result, having your car serviced by us gives you peace of mind that your vehicle is in the best possible hands.
To schedule your vehicle’s service, please contact our Aftersales department at [mention the sender’s contact number or mention the contact number of the company’s help desk] during [mention the sender’s business hours to get in contact with the recipient], or you can email us at [mention the sender’s email id]. Don’t settle for anything less.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Gentle Reminder Email Example: 4
Dear [name of the recipient]
Dignity and respect, it is stated that an amount of [mention the number of due fees of the student in number or alphabets], student fees fee for [mention the due date or month] up to [mention the last dude date or months] (mention the Date), is currently on hold against your son or daughter, [mention the name of the recipient’s child or grandchild ]’s or school fee. We respectfully request that you make the payment as quickly as possible so that [mention the name of the recipient’s son or daughter] can continue his or her studies at our reputable institution.
To prevent any inconvenience, we ask that you make payments for the [mention the total number of months] month education fee as soon as possible. We have not bothered your daughter or son [mention the name of the sender’s son or daughter] until currently due to a shortage of fees, and we have no plans to do so in the future. If you make a no-fee deposit, your child may be unable to attend a class after [mention the month] [mention the date].
School fee drifts are included with this letter for your convenience. We wish your son success in school and happy life.
Even during the meeting, we agreed to inform each parent one week before the exam date. As previously stated, the total amount owed is [mention total amount in amount or in alphanumeric characters]. Please contact the accounting office at [mention the accounting officer’s contact number] or visit them all through office hours from [mention the visiting date or time] for your payment. Thank you kindly!
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
Gentle Reminder Email Example: 5
Dear [name of the recipient]
I hope things are going well for you. Your daughter or son [mention the name of the recipient’s daughter or son] is a [mention the grade of the recipient’s son or daughter] grade student at our school who is well-liked by her teachers. We’d like to bring your attention to your daughter’s outstanding tuition for the month of [mention the month or date]. You must deposit the [mention the months or date] fee this week. This is to ensure your child’s comfort.
If you submit the fee after the due date, you must pay a [mention the percentage]% late fee. As a result, we kindly ask that you submit the fee by the deadline. If you do not pay the fee by the time limit, your child will be unable to attend school.
She is only allowed to attend class during the week. If you do not pay, we will be forced to deny her direct exposure to the classroom. This message comes with a school fee voucher. If you are unable to pay it in full, there is an installment option available to you.
You can also pay a fee in installments, which have been decided to add for your convenience. You can also pay for it online. If there is another delay, we will not offer a discount as well as your kid will be penalized. Please allow until [mention the date] of this month.
Please disregard this message if you’ve already paid the fee. We make every effort to ensure that your child has a bright future. Please visit the admin office if you need any additional information. Thank you kindly.
Regards,
[Name or company of the sender]
[Signature or logo of the sender, if any]
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