Email Intros: 50 Professional Tips and Strategies

Writing an email can be hectic work, even though you are sending it to strangers.

As you have no idea if the stranger is going to understand or if you will get the response.

That’s why it’s important to start the email using the right greetings and intros.

Apart from this, the recipient gets the first impressions of you based on how you write your email intro.

To understand what can help and how you can do it the right way, here is what can help you.


How Can You Introduce Yourself In The Email?

Starting an email might seem like a not-so-big deal, but depending on what you choose, it can impact the rest of your messages.

To know how you should introduce the email, here is what you need to know.

ways to introduce yourself in email

Write A Compelling Subject Line

The subject line is important as it will persuade your special to click and open the email.

Having the right subject line can pique curiosity, unlike a message that they get from someone they know.

And there is no guarantee that they will open to read unless you have something in the subject line that holds their attention.

You can choose different lines based on what you are aiming for and the message of the rest of the email.

For example, if you are sending emails for networking

No such thing as free lunch, but Can I buy you a beer

Apart from this, here are more lines you can use :

  • Do you require an online course ( Add book name)?
  • 50% growth in 2 months
  • Curious to know about ( add company name ) working
  • Are you looking for ( title of the job )?

Tailor The Greeting Depending On Situation And Industry

It might be something or even just one word, but the greeting you choose can make a huge difference.

If you are emailing to a conservative industry like Government and Finance, you can choose the traditional way of greeting, i.e., Dear.

But if you are emailing a relaxed industry like Fashion, Travel, or Tech, you can use greetings like Hey, Hello, and Hi.

Choosing the greeting that they are familiar with gives the impression that you have done your research.

Also, refer to their first name, as is the norm that everyone uses. You can also use the last name if you are aware of that. 

Keep The First Line For Themselves

The next thing is choosing the first line you write; the opening line you need to add should be about them.

It’s important that they know that they are getting something about it from the email once they end it.

Since it’s the first line of your introduction email, you need to establish relevance.

If it’s successful, if they find it interesting, they will keep reading it.

Here are some of the bad ways of writing first sentences such as :

  • We never met, but I want to…
  • You don’t know me…
  • We are strangers, but…

Well, it’s important not to highlight the point that you are a stranger instead of making it about them. Don’t add something obvious; it’s important that you are direct and cut to the chase. 

Apart from that, you should respect their time and not make them feel bored.

Explain Why You Are Sending an Email

Now when you stimulate your recipient’s interest and genuinely compliment, it’s important to the dots.

For example, if you are setting up a networking meeting, and you want to know more about their role and to get a job referral.

So when you start the email with the first line talking about their impressive work, the second line should be the consideration of a career and the reason for sending the email.

Also, they know why and for whom this email is about. 

Add The Value For Them

Before you go for anything else, it’s important that you are offering value.

As for the principle of reciprocity, when people receive the value, they want to return it too.

If you fail to add value, you might lose your audience and break their confidence and trust. 

Add The Call To Action

The final step is to add the CTA, when you remove the friction as much as you can, so it can be easier for them to take the action that you want to do.

For example, if you want them to review the post, you can add the attachment so that they can read it immediately.

The point is to remove the unnecessary steps that they have to take.

Say Thank You Before Signing Off

Once you are done with all the necessary points, you don’t need to add more

The best email is when they are sweet, short, and concise.

Anything that is extra and underlaid in detailing or information can reduce the recipient’s attention, and they will get distracted with what actually holds importance.

Have a look at the Best Funny Email Signatures And Sign-Offs Examples.

Do The Follow Up

If you are sending the introduction email, it is important to send a follow-up email.

So this can help in avoiding getting ignored emails and a lack of responses.

There are different things that can help.

For example :

  • Send advice that can be actionable.
  • Send the guide on how to do things, offer the follow-up
  • Share the weakness that the business might have and the solution identified.
  • Share the news and articles related to the industry
  • Respond to their social media messages and follow up
  • Reference the blog they might write, ask questions related to it,
  • Send them the invitation to the upcoming events.
  • Bring the pain point along with the solutions.

Why It’s Important To Have The Right Email Opening Lines?

Well, there are different purposes for sending emails; however, no matter what your reason is, it’s important to have their attention.

And that’s why it’s important to have the email opening lines.

Apart from that, here are some of the basic reasons that you need the right email opening lines.

Making The Right First Impression

Whether you are targeting the audience or reaching a new contact.

It’s crucial that you make the first impression good.

Equally, the subject line will be the first thing they will read, but they can get the right impression.

Setting The Right Tone

Your email opening lines are also important to set the tone for the conversation that you will do after that.

Depending on the circumstances, you can choose the tone seriously, something informal to the point, so that it can be lighthearted.

This will also set the tone for the message to your recipient.

Building The Personal Brand

You can choose the right opening lines so that you can design the shape of the personal brand.

Also, you can communicate with people regularly.

It also helps set the right tone for how people will consider the rest of your conversation and interactions with you.

Having the right way of opening lines for the email can help you in finding a better and more effective way to communicate.

Ways To Start Your Email With Opening Lines That Work

There are some of the tried and true business greetings that you get; they are helpful as it helps in connecting you with the targeted audience.

Here are some of the different opening lines and greetings you get that can help.

Hi Or Hey ( With Name )

Even if it is short and simple, you can start this with a sweet touch. Since “Hi” gives a friendly and innocuous vibe without letting the formality sacrifice.

You can add the person’s name so you can make it a bit more personal.

Depending on what you want, you can use the title, first name, and surname.


The next greeting you can use has the same purpose; adding the length of the word can make it more formal.


A vertige greeting is for handwritten letters; this is useful if you are writing a letter-like structure.


This one can be martian, but it can be acceptable as for the common email opening,

It’s best when you can introduce yourself for the first time to reach out to someone, especially for the first time.

Starting The Formal Email

You can use the greeting, but you can add the industry sentences with the email starters in ideal ways.

Here is what you can use :

I Hope ‘Emails Finds You Well’

This one is a simple gesture that you can use for good wishes that can instantly make the message a bit warmer.

It is vague, but you don’t have to be personally involved in the life of the recipient and sacrifice the formality for being friendly.

Good Morning Or Afternoon, Or Evening

You can use shorter opinions, which is good for the better, especially when you need to preserve the formality.

Allow To Introduce

Here you can use this if you are introducing yourself for a greeting in your email.

Not just that, it helps in making the request more often.

Saying ‘ How Are You ?’

Even though you won’t get the answer, there are a lot of points that can help you in getting a bit personal.

Ask About Vacation Or Weekend

You can start with a question like: How was the vacation or weekend?

However, when you are using this opening line, make sure you don’t seem intrusive.

Ask About Week Is Going Smoothly

Even though you can come up with these questions, and it can be intrusive, you can use lines like “  I hope the weekend is going well or smoothly for you. “

Go Direct

You can simply cut to the chase and introduce yourself along with why you are sending the email.

A lot of professionals appreciate being direct and more direct instead of dragging it out.

Formal Ways To Start The Email Response

Well, if you are responding to the email and need to modify the opening.

To be more formal, email greetings, here are some of the responses that you can do.

It is Great To Hear From You

If you actually feel grateful for getting the emails, you can use this for the opening lines.

Say Thank You For the Email

Even though it looks similar, you can express gratitude for helping. You can use the opening lines to thank you for the email.

Say Thank You For your Response

Situtaoily, you can get help by acknowledging your efforts in responding to emails and reacting to the prompt.

Thanks For Being In Touch

Another variant of using the thank you, you can use this one opening line which gives you another perfect opening line.

Opening Lines For Follow-Up Emails

There are different  situations in which a response or invite the emails for the follow-up

This can be tricky, as here you require to be balanced in outreach and restraint.

You can consider the opening lines like :

The Checking In

You need to add a bit more to make sure this works for you. However, this can help you in establishing the reason you are sending the email.

Follow Up With Email

You can use the opening lines like “ I wanted to follow up “; this gives the priority set and highlights the main goal behind sending the email.

You can make the original message a bit more clear and avoid getting into any miscommunication.

Use The Recap lines

In case you are not sure if the person remembers what you did discuss at the meeting.

You can use the recap opening lines like “ As we talked or As we discussed in the last meeting.”

Ask About Their Interest

If you are not really sure if the person is interested in continuing the conversation, you can add the opening line related to that.

Say Thank You For your Time

Everyone’s time is important and that’s why you are required to express gratitude.

Informal Ways To Start The Email

If you know the person to whom you are sending the email, or the company culture is relaxed.

Here is what you know about informal and creative ways of email greetings.

Say Congratulation On The Accomplishment

However, you don’t want to be involved in detailing your personal life and professional success.

But if you are in an informal setting, it can help you in doing better. Congratulating people so they can read the email with a smile.

Talk About Family And Kids

If you don’t know anyone, this can be dangerous territory. And you should avoid it in a professional setting, but if you use the opening line to someone whom you know.

Talk About The Trip

If you know the person and know about the person whom you know.

You can ask about the trip and start the email.

Funny Opening Lines For Emails

Well, if you are trying to come across emails where you need the opening line in a sociable and friendly setting, here is what you can use:

Countdown Until Friday

Also, for people who can’t wait to get Friday and count days, this might be a bit funny and a fresh way to start the email.

Highlighting Obvious

If you are sending emails in huge volumes, you can use this to highlight obvious things about it.  You can add the lines like “ Yep, it’s me. Again”

Reassurance To Keep It Short

Emails can be long, and it takes time; a lot of people might skip them.

You can add reassurance like “ Don’t worry, it’s short” or “ Promise, this one will be brief.”

Yet Another Message

There are a lot of messages that might be inboxed; this message lets them know about the plight and how you understand it.

I Hope, You Are Sitting Down For This

There are a lot of examples where you can find this kind of opening line.

You can use this, especially if you are offering something surprising or exciting.

Or it can be important but make sure you are not using the line for gossiping.

Share The Inside Jokes

You can add a personal touch by using the inside joke as the opening line.

This can be your friendly boss or close colleague.

However, make sure that the rest of the content is not about something serious.

What Opening Lines should you avoid?

There are different rules when you are sending an email.  This has the vitality to discuss the context.

There are some of the opening lines that you should avoid; using such lines can make the situation worse and even harm the reputation.

Sending the wrong opening lines can jeopardize the message to your reception.

Misspellings Of Prospect Name

Wrong spellings can make you look not so professional; however, using the wrong misspellings of your prospect’s name can make the situation worse from the beginning.

Also, seeing the wrong name can give cold and prickly feelings and set a bad tone.

Not just that, it showed that you didn’t care about the details and didn’t proofread before sending the email.

If you have made any spelling errors in body messages, this can be forgiven.

But when you do an introduction, this is not forgiven.

Using The Nickname

Well, using the nickname after “ Hey” doesn’t give you the greatest result.

Even though you can use it for the people, you are close with or have a casual and friendly relationship with.

But don’t do it for professional emails. Apart from this, if you don’t know their nickname, don’t do it on your own.

Using Cold And Lazy Phrases

Phrases like “ whom it may concern: are lazy choices; it can be cold.

Also, this is for mass messages or complaint letters to be anonymous.

Using Dear Madam Or Sir

Do your research before you send the emails, and make sure you know the name of the person or anything that can be substituted.

Here you can better start with something like, hello.

List Of The Opening Lines You Can Try  On Different Situations

There are different situations in which you need the opening lines to understand what you can use.

Here is what you can use :

If You Are Following Up

  • I am just sending an email to check about it.
  • As per the last conversation.
  • To get the follow-up
  • As we discussed
  • Would you be kind to provide an update
  • I am getting back regarding
  • I wanted to draw attention towards
  • I wanted to float back to the inbox


If You Need It For Formal Mood

  • Good Morning
  • Good Evening
  • Good Noon
  • I hope the situation Is not too harsh
  • I hope you are having a great week
  • Allow me to introduce myself
  • I hope your days are going pleasant
  • I am extending my hand to the friendship
  • I hope your weekend was great.
  • I hope the week started out well for you

If You Are Going For Relaxed Greetings

  • Thank you so much for your help
  • Thanks for the prompt response
  • It’s great to hear from you
  • Thanks for reaching out
  • I could get some good advice

If You Want To Lift Spirits

  •  I hope your week is only mildly boring
  • Hello, I am from the other side.
  • Hello, Mic testing
  • I hope you had your morning coffee
  • Hi, it’s me again
  • And, another mail
  • Happy not so Monday

If You Are Looking For Engagement

  • Congratulation
  • Hello fellow
  • Dear John ( add their name )
  • Did you know
  • I saw this post on
  • I noticed how well you perform
  • I noticed that ( add company name ) is ( add news about the company.
  • I saw the ( activity you researched). How is that going for you?
  • Here is the quick question
  • Can you do me a favor?

If You Are Replying to Emails

  • Thanks for the response
  • Thanks for getting back
  • Thanks for the update
  • It was great to hear from you

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